***UPDATE – please watch this video to make sure you do not make a mistake***
One of the blog readers received his documents required email and noticed there was a difference in the format and content of the email. Thanks Ran!
I think it’s an interesting and important change – so I wanted to get this out.
I will include the new email text below, but I will first call out some important differences.
First – the email timing may have changed. Previously the email talked about the DS260 processing being finished. The new format talks about the DS260 having been submitted. That suggests that they are going to ask for documents earlier – soon, or immediately after DS260 submission. There was a case a few days ago that was asked within a few days of submission – so this email format and my assumption is somewhat corroborated by that report.
Second the marriage and divorce documentation are now being requested (where that is needed). So married people are being asked to provide those documents before getting interviews scheduled. That is important.
Third this is now a naming convention being suggested for the documents themselves – and more clarity about how the email should be referenced. I’m sure this is an attempt to improve the workflow for the backend team who are processing these documents, so stick closely to these formats if you want a smooth document procedure.
Let me expand on their naming convention – these are ideal filenames to make it as simple as possible for them.
Each document should be scanned and saved with a filename that clearly identifies the case number, applicant name (principal or derivative name), and finally the document.
Case Number, they are showing they want the full case number with leading zeros – KCC often “prefer” the leading zeros to ensure precise reference of the case. Use that for the document and the subject.
Name should be firstname_lastname format.
Document should be one of the following list Passport, Birth_Certificate, Marriage_certificate, Divorce_document, Death_certificate, Annulment_paper, Military_record, Police_certificate_country_XXX , Court_record_country_XXX.
If translations are needed, then add “_translation” on the filename.
So you will end up with documents like this:
2020AF00938653_John_Doe_Birth_Certificate.pdf 2020AF00938653_John_Doe_police_certificate_country_france.pdf 2020AF00938653_John_Doe_police_certificate_country_france_translation.pdf 2020AF00938653_John_Doe_marriage_certificate.pdf
and so on…
I hope that’s clear. You can combine one persons documents into one multiple page scan – so in that case just change the filename to say “all_documents” after the applicant name. Really – just use some common sense about this. The email below has all the instructions already.
Their example (and mine) uses pdf as the file extension but you can also scan files to jpg or jpeg file format.
Lastly – I get a lot of people asking several questions. Let me try and list those here to cut down on the times I am asked these same things.
Q: Should send documents without being asked?
A: There really isn’t any need to do that unless we are getting late in the processing year (say March/April). Until then, wait for your request, especially if your case number is high anyway.
***Update*** in DV2021 and DV2022 it is clear that sending documents without being asked is probably the best choice, on balance. It has worked for some people and you cannot just sit and wait while KCC get around to asking you.
Q: Does getting this email guarantee an appointment/that they are happy with my DS260/That there are enough visas etc.
A: No – none of those things can be assumed simply because you got this email.
Q: What is the order that these emails are sent/is it case number order/why has so and so number had theirs when I have not had mine.
A: We do not know the order in which these emails are sent. Don’t worry about it – nothing should be assumed about that order or the lack of an order. RELAX!
Q: If I send my documents early, can I be interviewed before my case number is current on the Visa Bulletin.
A: NO!!!!! No one is scheduled until their case number is current.
Q: I already sent the documents before this change, do I need to send again?
A: If you received the email that starts “Records indicate you have submitted a complete and valid DS-260 application for each family member, and you have provided all required documentation to the Kentucky Consular Center.” then NO you would not need to send again. If you have not received that email, you may need to send documents again – please wait a few days then check with KCC.
OK – so here is the email with full instructions. Please read it – and don’t ask me questions that are directly answered in the email or this article. PLEASE. I am CRAZY busy at the moment in my own work AND the busy lottery season. PLEASE PLEASE PLEASE be respectful of my time.
——————————————- Email Pasted Below ——————————————
Congratulations on your selection for the 2020 Diversity Visa program!
The Kentucky Consular Center (KCC) hereby confirms receipt of the DS-260 Diversity Visa application form for you and each accompanying family member(s). Please read this email and carefully follow the instructions listed in order to have your application processed as quickly as possible.
Now that your application form has been submitted, you should review the list of required documents for processing below and send those to KCC to review as part of your application package. You will only be scheduled for interview at an overseas consular post after you have submitted all documents required for your case and your visa rank number has become current.
All documents should be submitted as attachments to your email to ensure they are properly received. We ask that you use the following method to name and attach your files:
– Your DV case number;
– The full name of the applicant whose document you scanned; and
– The document name or form number.
Use your case number as the subject of the email. The maximum email size is 30MB. If the total size of your attachments is larger than 30MB, send multiple emails using your case number as the subject of each email. Please send your documents for KCC review only after you have collected all of the required documents for yourself and all accompanying family members. Send documents only to the [email protected] email address.
Documents photographed or scanned with a mobile phone are acceptable, but every document must be fully legible. Illegible or incomplete documents must be re-submitted and will delay processing of your case.
All documents not in English, or in the official language of the country in which the application for a visa is being made, must be accompanied by certified translations. The translation must include a statement signed by the translator that states that the translation is accurate and the translator is competent to translate.
* IMPORTANT NOTE: Do not mail any documents to KCC. Any documents sent to KCC will not be processed and will be destroyed.
You and each family member immigrating with you to the United States should collect the civil documents that are required to support your visa application.
Passport Biographic Page: You and each family member immigrating with you must submit a photocopy of the biographic data page of a currently valid passport. The biographic data page is the page with your photograph, name, date, and place of birth.
Birth Certificate: You and each family member immigrating with you must submit a scan of an original birth certificate or certified copy.
Marriage Certificate: If you are married, you must submit a scan of your original marriage certificate or certified copy.
Marriage Termination Documentation: If you were previously married, you must submit scanned evidence of the termination of EVERY prior marriage you have had. Your scanned evidence must be of an original or certified copy of one of the following documents: FINAL legal divorce decree, death certificate, or annulment papers.
Military Records: If you served in the military of any country, you must submit a scanned copy of your military record.
Police Certificates: If you are 16 years of age or older, you must submit a scanned copy of a police certificate from all countries you have lived in using below criteria:
|If you …||AND you…||THEN submit a police certificate from…|
|Are 16 years old or older||Lived in your country of nationality for more than 6 months at any time in your life||Your country of nationality|
|Are 16 years old or older||Have lived in your country of current residence (if different from nationality) for more than 6 months||Your country of current residence|
|Have ever lived in another country for 12 months or more||Were 16 years or older at the time you lived there||The country where you used to live.|
|Were arrested for any reason, regardless of how long you lived in that city or country, and no matter what age you were||The city and/or country where you were arrested.|
Court Record: If you have been convicted of a crime, provide a certified copy of each court record and any prison record.
Collect and submit your documents promptly. Your case will not be scheduled for a visa interview at a U.S. embassy or consulate until KCC has received and processed all required documents. Missing or illegible documents will delay processing of your case. If you cannot obtain a particular document, send an explanation of why you cannot obtain the document, as an attachment in .jpeg or .pdf format, to [email protected], with your case number in the subject line. Diversity visas are numerically limited and there is no guarantee a visa will be available. Only a consular officer can determine, at the time of the visa interview, if you are qualified to receive a Diversity Visa.
If you have questions about document submission, you may contact KCC at [email protected]. The KCC telephone number is 606-526-7500 (7:30 a.m. until 4:00 p.m. EST).
October 11, 2021 at 18:26
1- if i dont have a guarantor can i replace him with proof of funds? how much?
2- Can a company be a guarantor? i found Green Card Sponsorship jobs on indeed.com but I don’t know if they take care of me before i go to the United States or after.
October 16, 2021 at 03:23
Read the FAQ.
October 14, 2021 at 09:03
Highly appreciate your work for DV immigrants. I am 2022AS8k. Expecting to submit documents next week. However, my daughters’ passports are expiring in May 2022. I filled the DS-260 for them with those passport numbers. Hence, I thought to send them to KCC without renewing. Later I will renew them and take both old and new passports to interview. Is that OK?
October 16, 2021 at 03:52
October 18, 2021 at 05:25
October 15, 2021 at 15:51
Hi Simon, hope you’re doing very well. I submitted my DS-260 for DV-2022 2 weeks back and haven’t received any email from KCC yet for documents submission. But I’ll obviously go by your advise and won’t wait for them to ask me.
Before I submit my documents to KCC, just wanted to confirm if the documents naming convention is still the same as that specified in this post. Thanking you in advance!
October 16, 2021 at 04:15
October 24, 2021 at 16:36
Hi Simon, as per https://travel.state.gov/content/travel/en/us-visas/immigrate/diversity-visa-program-entry/diversity-visa-if-you-are-selected/diversity-visa-prepare-supporting-documents.html , I only need to email my Birth certificate, Police certificate and Passport to KCC after my DS-260 submission.
1. Do I need to email any other documents to KCC? If yes, please highlight.
2. When do I have to email my educational and / or service certificates (work experience) documents?
3. When, how and by whom is it determined whether I am qualifying through education or work experience?
Thanks for your guidance!
October 24, 2021 at 18:26
2. You present them at the interview.
3. At the interview the CO will look at your education. If that is not enough they will ask about work experience.
October 16, 2021 at 17:54
could you support me in the below inquires please.
i was born in middle east, then at age 7 we returned back to our home country in Africa. My father registered me in both countries with different last name on each certificate, but both are his surnames.
my father name in his passport O M R H
my middle east birth certificate W O M R, i used this name up to age 7
my home country birth certificate W O M H, i used this name from age 7 onward till date
1. In filling DS260 other name paragraph: am i supposed to mention my name registered in middle east. note: my CN is AS according birth country.
2. in filling ds260 parents paragraph; am i supposed to fill my father name as written in his passport, or written in my home country birth certificate
October 16, 2021 at 18:49
In the DS260 there is space for your current legal name and also another space for names previously used. Make sure you use both places.
October 16, 2021 at 19:08
They don’t ask for work history documents?
October 16, 2021 at 23:17
They ask for proof if you are qualifying through work experience.
October 17, 2021 at 08:55
Oh. Thank you so much.
October 23, 2021 at 20:25
Hello Mr. Simon,
I won the DV-2022 lottery, my case number is 2022AF00023***, my question is that i issued a police certificate from all the countries I lived in already, but I discovered that two of them have validity of 3 months, I searched around and found a guide that says “it doesn’t matter, it’s valid for 2 years according to the US government anyway”.. is that statement true? And if not, when should I issue these documents again in accordance to my case number?.
October 24, 2021 at 17:07
Valid for 2 years.
October 23, 2021 at 22:06
DV 2022 I submitted my ds 260 on 16 May 2021 and resubmitted it on the 03 of AUGUST after small modifications, still haven’t received the email documents submission.
do they proceed sending emails documents or confirmation based on my first ds260 submission or the second?
if the second submission do i have a chance to be interviewed on december by CN order? my CN is 6k.
thank you in advance
October 24, 2021 at 17:11
You will have to wait and see.
October 27, 2021 at 12:44
My wife and I once lived in Nigeria for almost 2 years as missionaries. I’m the main applicant and I will be travelling together with my wife and kid. I would love to know if we have to get a police certificate from Nigeria for my wife as well or it it only mine that has to be sent?
October 29, 2021 at 02:58
Each adult needs police certs.
October 28, 2021 at 02:44
I have a confusion about should I send my husband documents too
after I asked from kcc for supporting documents?who is already in US and he got US citizenship recently
If yes then should I send his police report too places from where he born and where he is?and all Passport,birth certificate etc.
October 29, 2021 at 03:01
No, he should not have a DS260.
October 31, 2021 at 02:36
I questioned, should I send his documents too?after KCC emailed me for Documents Requirement?
I am married and I mentioned this also in ds260 too.
Q=Is your spouse immigrating to the U.S. with you.
(I said no because he is already in U.S.)
so should I send his
Passport,Birth Certificate and Police report too to KCC after They send me DR?
October 31, 2021 at 02:53
Because they wrote
(You and each family member immigrating with you must submit a…documents.)
what should I Do? He is already in US.so he will not be able immigrating with me from here.same I filled in ds260 form.
November 2, 2021 at 23:48
Assuming you mean he is already an LPR or citizen, then no.
October 29, 2021 at 09:30
I hope you are doing well.
I find the taxi driver in onetonline but there is no information regarding its job zon and svp . What does it mean ?
October 29, 2021 at 17:55
They are still collecting data to classify that job, BUT it is clear that would NOT meet the requirement.
October 30, 2021 at 16:57
Hi Mr simon
Im 2022 winner case No 6*** Asia
I sent my documets 1 month a go as you said.. but my embassy is Ankara And they just interview Turkish citizens..
Do you suggest to wait more and see what is happening (according to my case No) or I change my embassy? which one
November 2, 2021 at 23:44
I expect them to change their position.
November 9, 2021 at 17:57
Dear Mr. Brit first I want to thank you for all your help. I am a 2022 DV winner from Afghanistan already DQ with case#13xxx. I have already got fully vaccinated with Pfizer vaccine for Covid-19 but I have some question regarding the other vaccinations requirements by the USA which is:
1. Will I get rejected for not providing my vaccine records ? as you know in Afghanistan there was and still not a digital system to login and print out your records. There was a vaccine card which is already lost during these war years but we have got all the available vaccines at that time.
2. If they reject the excuse of not having the records, can you please kindly provide me and all who are in my situation a list of must vaccines to be done before going to medical and interview? Because there are a lot of vaccines. My age and my spouse age group is between 25-35 years.
Hope to hear from you soon and prepare ourselves. Thanks once again.
November 13, 2021 at 16:43
The physician will decide what, if anything, is needed.
November 11, 2021 at 11:48
I am a 2021 winner, my number is 30364, do I have a chance or not?
November 13, 2021 at 17:04
I don’t know
November 21, 2021 at 18:00
Hello Mr. Simon. just some information for you.
DV 2022 selectee EU 20K Country of chargeability Ukraine, country (embassy) of interview Israel.
DS-260 submission May 10
Proactive document submission July 25
KCC document request and documents resent August 16
DQ September 20
November 21, 2021 at 19:10
November 21, 2021 at 19:27
Thank You Sir.
Your blog and YouTube have been an enormous help.
November 23, 2021 at 17:40
Hello Mr. Brit,
my wife won the DV lottery 2021 and we live in Italy. We submitted the DS-260 in early June but we are still waiting to receive the request from KCC.
Do you think it could be wise to send our documents in advance even if not yet asked?
Until when the KCC could contact us for the documents?
Thank you in advance for any tip or suggestion.
November 26, 2021 at 18:49
Send your documents.
November 23, 2021 at 17:43
im DV2022 i forgot to put my family name in the section that say “Full name in native alphabet”
is it a necessary to unlock my ds260 ?
i have already unlocked it once and just recently saw this mistake
my cn is 6.6k btw i got no dr or dq yet.
November 26, 2021 at 18:49
Doesn’t matter, no need to unlock.
November 28, 2021 at 18:23
I sent my DS-260 on 18-06 then I requested to reopen it.
When I will submit it again, it will be processed based on the first submission date (18-06) or the new submission date?
November 29, 2021 at 04:02
I can’t be sure. It depends whether they already processed it, what you changed and so on.
November 29, 2021 at 08:00
Thanks a lot Sir Simon
they did not processed it as they do not requested my documents till now
I got married and added my wife info
November 29, 2021 at 07:59
Thanks a lot Sir Simon
they did not processed it as they do not requested my documents till now
I got married and added my wife info
December 2, 2021 at 09:32
Hello dear simon
I’m dv 2022 winner , i submitted ds 260 in september i wrote my social medias that i have on that time but i made a new instagram page today should i unlock ds 260 and add this new account?
thanks for your help
December 2, 2021 at 17:01
December 2, 2021 at 17:36
thank you so much sir
i’m sorry , should i tell about this during interview or not?
December 2, 2021 at 17:39
No. It is trivial.
December 3, 2021 at 01:37
I emailed documents in September after DR. I use my old passport to submit dv entry, and I use my new passport to submit ds260. I just received a mail from KCC, they ask me to submit the passport explanation. Should I emailed all other documents such as birth certificate and marriage certificate?
December 3, 2021 at 07:59
Corey, you will bave to add a brief explanation in a pdf form why change of passport and send with other documents.
Please when did you submit your ds-260?
December 3, 2021 at 08:02
You are supposed to send both old and new passport to avoid this explanation. If you still have a copy the old passport, kindly scan it and send it to them.
December 3, 2021 at 16:59
Sending both old and new does not always stop them asking for the explanation. So sending the explanation is always wise.
December 3, 2021 at 16:52
Yes, your explanation should be on a pdf (n ot the body of the email). Include old and new passports and all other required documents.
December 5, 2021 at 18:07
Hi dear sir! I’m winner dv22 and current since the start of this fiscal year with a low case number 1xxx I submitted my DS-260 for the first time on 1 June and I sent an unlocking request on 4 November for changing my primary occupation and adding my second number phone and I resubmitted on 6 November but since now when I try to send inquiry to KCC about my forms they still tell me thatmy forms have been received and are currently processing… So I don’t know what to do Must I send my documents without waiting for their documents Required mail?
December 5, 2021 at 23:26
Send your documents, yes.
December 13, 2021 at 15:52
Hello dear simon , I’m winner dv2022.
I was student at a university in 2017 and
then dropped out, and in 2018 I enrolled at another university and got my bachelor’s degree from there. I couldn’t mention the first university that i studied in it for a year in ds , because I didn’t have a degree from there and I only studied there for 2 semesters . so now an academic gap was created in ds 260 because I entered the second university in 2018 and in ds, for date of attendance i wrote 2018.while I was a university student in 2017, but I couldn’t enter it in ds, because I didn’t know what should i enter in the degree section for that year.
I’m worried about it , Did I enter this part correctly in ds?
If not how i can enter that one year in ds because i I dropped out of that university and I don’t have degree from there.
Thank you so much for your help
December 17, 2021 at 06:14
I answered you today on Telegram. I would have listed the other Uni.
December 17, 2021 at 13:16
Thank you so much sir
As i understand i shouldn’t unlock ds for that ?
June 16, 2022 at 14:33
A friend just referred me to your page and I must appreciate the useful content you’ve consistently shared on your page.
I am a selectee of DV 2022, I submitted my DS-260 in June 2021. I am only now learning on your page that I should have submitted my documents sooner, especially that I have still not received that email from the KCC directing me to share documents.
Of course I am going to share that now, but here’s my toss; I’ve gotten married between then and now, would you advise I re-open my form to change my marital status, add my spouse to my application before I proceed to send documents (for the both of us) then since my case is still (unprocessed?) at the KCC?
June 18, 2022 at 19:07
Documents are not required for DV2022. However, there is only a short time left before the year ends, so if you don’t already have an interview you are at risk. If you get an interview you can communicate with the embassy to try to add your spouse.
June 21, 2022 at 13:34
Hello Mr. Simon, I am a DV WINNER, but when doing my registration last year i registered as single.
I am not actually marriage but i have a girl friend.
My fiancé played and she also WON, but she used my photo to played as couples. But she is not qualify both educationally and working experience.
My information is in her application as her husband. And mind you she is a principal applicant.
Her case number is slightly ahead of me.
What should we do in this type of situation?
June 21, 2022 at 14:56
Her case will be disqualified and she is not qualified. So…
June 25, 2022 at 19:42
Hello Simon, it about supporting document of i-134. My friend want just to send me i=134 and employment letter only. I know you said that must be tax return and Copy of ID. Do you think Embassy in Stockholm can accept only i-134 and employment letter? He said tax return is very sensitive document and I understand him, the same here in Norway or everywhere else.
June 26, 2022 at 20:44
You can try.
February 12, 2023 at 15:22
I hope you are already in USA. How did it went for you? Did they requested I-134? Thank you!